To work successfully with others in a productive atmosphere, it is advisable to conduct yourself complying to long-established conventions. This way you gain the confidence, respect and cooperation of people whom you work with, whom you work for.
Here are some practical sample scenarios to illustrate the various aspects of proper office etiquettes.
Ethics
It is more serious than just being impolite to discuss with outsiders a colleague's secret romance. Organizations must maintain a degree of privacy and confidentiality. Gossip is undesirable in any case. The one safe rule is never gossip about coworkers and never to discuss company business outside the immediate office.
Security It is more serious than just being impolite to discuss with outsiders a colleague's secret romance. Organizations must maintain a degree of privacy and confidentiality. Gossip is undesirable in any case. The one safe rule is never gossip about coworkers and never to discuss company business outside the immediate office.
Keep important documents and file folders under lock and guard the keys to them. Do not leave vendors or visitors alone in someone's private office while the owner is away. Take time to dispose material properly, e.g. shred them. Anything thrown into a wastebasket can easily be retrieved by someone else.
Personal Habits
Annoying habits such as pencil swirling, mumbling make an unfavorable impression on others. Often people are unaware that they have bad habits that irritate others. Ask yourself these questions as a gauge:
When you talk with someone, do you pay attention to the person or stare at your feet?
Are you still talking or mumbling when walking away from a person?
Do you drum your knuckles on the desk when you become impatient or bored?
Do you interrupt people before they finish speaking or impatiently complete the thoughts of slow speakers?
Annoying habits such as pencil swirling, mumbling make an unfavorable impression on others. Often people are unaware that they have bad habits that irritate others. Ask yourself these questions as a gauge:
When you talk with someone, do you pay attention to the person or stare at your feet?
Are you still talking or mumbling when walking away from a person?
Do you drum your knuckles on the desk when you become impatient or bored?
Do you interrupt people before they finish speaking or impatiently complete the thoughts of slow speakers?
Courtesy
Hold the doors and wait for others who are approaching and thank those who do this for you. People holding packages should be aware not to jostle others carelessly. Be sensitive to allow space for others and step aside for those who are leaving.
Environmental TidinessHold the doors and wait for others who are approaching and thank those who do this for you. People holding packages should be aware not to jostle others carelessly. Be sensitive to allow space for others and step aside for those who are leaving.
Sloppy housekeeping presents a poor image. Your clients will associate you with carelessness in work and think twice about giving you business. Coffee spills and breadcrumbs all over a desk are signs of sloppiness and drive your clients off. They like to deal with people who present themselves as orderly and careful, not having to worry about materials entrusted to you.
Appearance
Experts recommend that you dress for the job you want, not the one you hold. Different offices observe a varying degree of formality, follow the example of others in your office. Neat and conservative attire is good taste. Good posture and cleanliness are essentials. Clean fingernails, clean sleeve cuffs are no trivials. Hairstyles should be relatively conservative too. Attend to grooming in the rest room. Avoid heavy colognes or perfumes, which may be offensive to some people.
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